If you wish to create folders in Outlook 2011, which is part of Microsoft Office for Mac 2011, so that you are using less space on a Microsoft Exchange Server, where you might have a quota limiting your mailbox storage, you can create local folders that will result in the email messages being placed in them being stored on your computer's disk drive, instead, of on the server. To do so, you can take the following steps:
- Click on Outlook at the top of the top, left-hand corner of the Outlook window.
- Select Preferences
- Click on General under Personal Settings. In the General settings window, uncheck the check boxes next to "Group similar folders, such as inboxes, from different accounts and "Hide On My Computer folders". You can then close the window by clicking on the red circle at the upper, left-hand corner of the window.
- Click on Inbox under ON MY COMPUTER
- Click on File then select New and then Folder
- When you provide a name for the new folder, it will be placed under the Inbox folder, but you can click on it and drag it up to On MY COMPUTER to put it at the same level in the hierarchy as the Inbox. Once you have a folder at the same level as the Inbox folder, you can create subfolders beneath that folder by clicking on it to select it and then selecting File, New, and Folder from the menu bar.
- To copy a message from the Inbox on the server to the ON MY COMPUTER inbox, click on the message and drag it to the new location. If you want to move the message, instead, click on the message to select it then click on Message from the Outlook menu bar then select Move and select the folder you created under ON MY COMPUTER that should hold the message.
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