Forwarding an Exchange User's Email to an External Address

1. Click on Start, then All Programs, then Microsoft Exchange, then select Active Directory Users and Computers.
2. Locate the appropriate domain, e.g. intorcol.com in the example shown, then click on the "+" sign to the left of that domain name to expand it.



3. Then, underneath the domain name, you will see Users. Right-click on Users and select New, then Contact.



4. In the New Object - Contact window that appears, fill in the name fields. You may wish to include references in the full name and display name fields to the fact that this is an external account.



5. Click on Next, which will lead to another New Object - Contact window where you can specify the email address.



6. Click on the Modify button and then select the type of email address you will use. This will normally be SMTP Address for an Internet email address, such as johnsmith@yahoo.com, etc.



7. Click on OK
8. Type the user's external email address then click on OK
9. Click on Next to accept the email address you provided.
10. Then click on the Finish button to finish creating the new contact.

Once you've created an entry for the external address that will receive the forwarded email, you need to configure the user's account so that any email sent to it goes to the forwarding address, instead. Within Active Directory Users and Computers, which is under Start, All Programs, Administrative Tools, take the following steps

1. Under the domain name, double-click on Users.
2. Right-click on the user account for which you wish to set up forwarding to an external address and select Properties.
3. Click on the Exchange General tab.
4. Click on the Delivery Options button.
5. Click the Forward to option under Forwarding address.
6. Click on the Modify button.
7. In the Enter the object name to select field, type the external account name you set up earlier, e.g. John Smith (external).
8. Click on the Check Names button to check that you've correctly entered the object name. You should see it underlined when you click on the Check Names button, indicating it has been found.
9. Click on OK.
10. Click on OK again to close the Delivery Options window.
11. Click on OK again to close the account's Properties window.

If you ever need to change the email address for the object you set up that points to the external address, e.g. you need to change the email address to which "John Smith (External)" points, follow the procedure below after opening Active Directory Users and Computers.

1. Select Action from the menu at the top of the window.
2. Select Find.
3. Leave Users, Contacts, and Groups selected in the Find field. Make sure the domain name or "Entire Directory" is listed in the In field and put the name you used for the external address in the Name field, e.g. John Smith (External).
4. Click on Find Now.
5. When the object is found, double-click on it to open a Properties window. Though, you will see the old email address listed in the E-mail field don't change the address in that field. Doing so, would just add a second email address to the entry.
6. Click on the E-mail Addresses tab.
7. Under E-mail addresses, click on the old SMTP address to highlight it.
8. Click on the Edit button.
9. Put the new email address in the E-mail address field.
10. Click on OK.
11. Click on the OK button again to close the Properties window.
12. Close the Find Users, Contacts, and Groups window.

References

1. Forwarding Mail to an External Recipient
   By Mark Fugatt
   April 30, 2004