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Saving a Word Document as a Filtered Web Page

When saving a Word document, at least in Word 2003, you have the option of saving as "Web Page" or "Web Page, Filtered". You should get a smaller file if you use the filtered web page option. E.g., for one particular Word document, I found the size was half as much when I used the filtered option versus the unfiltered option, i.e. 26 KB for the filtered file versus 54 KB for the unfiltered version.

If you select "Web Page, Filtered" for the output file format, Word doesn't include tags that only have meaning to itself. Those tags might be useful if you are reopening the file to be edited again with Word, but don't need to be there for people viewing the document in their web browser or if it is to be edited later with an HTML editor. E.g., for one document the following code was in the head section of the HTML file in the unfiltered version, but not the filtered version.

<!--[if gte mso 9]><xml>
 <o:DocumentProperties>
  <o:Author>Gail V. Williams</o:Author>
  <o:LastAuthor>John Smith</o:LastAuthor>
  <o:Revision>2</o:Revision>
  <o:TotalTime>2</o:TotalTime>
  <o:LastPrinted>2008-10-22T10:25:00Z</o:LastPrinted>
  <o:Created>2008-12-05T21:57:00Z</o:Created>
  <o:LastSaved>2008-12-05T21:57:00Z</o:LastSaved>
  <o:Pages>1</o:Pages>
  <o:Words>1108</o:Words>
  <o:Characters>6317</o:Characters>
  <o:Company>Home</o:Company>
  <o:Lines>52</o:Lines>
  <o:Paragraphs>14</o:Paragraphs>
  <o:CharactersWithSpaces>7411</o:CharactersWithSpaces>
  <o:Version>11.9999</o:Version>
 
</xml><!--[if gte mso 9]><xml>

When you save a document as a filtered webpage, you will get a warning such as "Saving Test.doc in this format (Web Page, Filtered) will remove Office-specific tags. Some Office features may not be available when you reopen this page. Do you want to save the document in this format?". If you retain the original Word document in .doc format as well as the new filtered HTML version of the file, you can always re-edit the original copy, if you have any concerns about needing to retain the Microsoft Word specific information.

References:

1. About using filtered HTML
   Microsoft Office Online
2. Reduce Web page size by filtering HTML
   Microsoft Office Online

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Return Microsoft Word to Single-Spacing

If you are using Microsoft Word and it is double-spacing text when you want it to single-space text, you can hit the Shift and Enter keys simultaneously at the end of lines to get Word to single-space the lines or you can take the following steps to have all of the text in the document single-spaced^*:

1. Inside the document, hit the Ctrl and A keys simultaneously to highlight all of the existing text.
2. Click on "Format" at the top of the Word window.
3. Select "Paragraph".
4. Change the line spacing to "single".
5. Change the "before" and "after" values to "0 pt".
6. Click on "OK".

^*Written for Word 2003

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Changing the Background Color for a Table in Microsoft Word 2000

To change the background color in a table in Microsoft Word 2000, take the following steps:

1. Right-click somewhere in the table.
2. Choose Table Properties.
3. Click on the Borders and Shading button.
4. Select the color you want for the table's background under Fill.
5. Click on OK.
6. Click on OK again.

If you want to change the background color for just one cell in the table, take the same steps as above, but before you click on OK after selecting the fill color, change the value in the Apply to field from "table" to "cell".

If you want to change the background color for an entire row in the table, the steps are basically the same, but you need to highlight all the cells in the row before selecting Table Properties.

1. Right-click somewhere in the table.
2. Choose Table Properties.
3. Click on the Table tab.
4. Click on the Borders and Shading button.
5. Select the color you want for the table's background under Fill.
6. Click on OK.
7. Click on OK again.

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Turning Display of Paragraph Markers On and Off in Microsoft Word

If you are seeing paragraph marker symbols, ¶, in your Microsoft Word documents, as in the above example, and want to turn off the display of these markers, which indicate the end of a paragraph, click on Tools and then Options. Under the View tab, you will see Paragraph marks checked. Uncheck that field and click on OK.

The paragraph markers should disappear from your document.

Reference:

1. Rules for typing in Word

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