Configuring Outlook 2003 to Check a Gmail Account

Microsoft Office Outlook can be configured to download email from a Gmail account by following these steps.

[/os/windows/office/outlook] permanent link

Exporting a Gmail Contact List For Use in Microsoft Outlook

To export a Gmail contact list for use in Microsoft Outlook, take the following steps:

1. Log into your Gmail account.
2. On the left side of the webpage for your Gmail account, you should see Contacts; click on Contacts.
3. Under Export, you will see "Who do you want to export", select the contact list you wish to export by using the dropdown list provided.
4. For "Which export format", select "Outlook CSV format (for importing into Outlook or another application)"
5. Click on the Export button.
6. Save the .csv file wherever you wish to place it on your system.

Now that you've saved the Comma Separated Value (CSV) file on your system, you can import it into Microsoft Outlook. To do so in Outlook 2003, take the following steps:

1. Select Contacts.
2. If you wish to create a new separate Outlook contact list for the Gmail contact list, click on File, select New, then Folder. In the Name field, type a name for the Folder. Leave "Folder contains" set to "Contact Items", then click on OK.
3. Click on File.
4. Select Import and Export
5. For the action to perform, select "Import from another program or file.

   

6. Click on Next.
7. For "Select file type to import from", select "Comma Separated Values (Windows)".

   

8. Click on Next.
9. For "file to import", you have 3 options:

   Replace duplicates with items imported
   Allow duplicates to be created
   Do not import duplicate items

   The selection you make among those 3 options is a matter of personal preference. If you aren't importing into an existing contact list in Outlook, but will, instead, be using the new one you just created, then it doesn't matter much which option you select. If you're importing into an existing list, e.g., you are updating an Outlook contact list again from one you've previously imported into Outlook, you probably don't want to have duplicate entries, so wouldn't want to select the second option to allow duplicates to be created. If the Gmail list is the more up-to-date one, you probably want to select "Replace duplicates with items imported."

   

10. Click on the Browse button and browse to the location of the .csv file you created from the Gmail contact list. When you've selected the file, click on Next.
11. For "Select destination folder", choose the main contact list or the one you created previously, then click on Next.
12. Click on the Finish button.

[/os/windows/office/outlook] permanent link